Arranging workshops (or seminars) are a great way to keep the community:
- Connected to each other
- On its toes as workshops can provide information not usually taught within an hour class or not usually taught in depth due to time constraints.
Planning out a workshop, however, requires not only creativity but organization.
Step 1: Planning stage
At this stage, you need to look at what elements you wish to incorporate in your workshop. An interesting way to do this is to check on social media and see what the new in’s and trends are. Once you have decided what you want to do you have to figure out how many people you are aiming to do it for.
This leads us to:
Step 2: Your space.
When looking at what space to use, whether it is your own or a rental you need to make sure that the layout works for you and the size is comfortable enough to fit the number of participants you are expecting. Always make sure that space has the required equipment and type of equipment you need. The location also matters as the more accessible your space is the more likely people will wish to participate. Public transportation should always be readily available.
Step 3: Finding your trainer.
This can be a personal choice or a calculated one. You can either chose someone you feel will work best as a trainer or someone you feel may attract more participants, as this is subjective everyone makes their determination based on their own criteria.
Step 4: Advertising.
This is the stage where you decide what cost the workshop should be charged at and who the workshop should be aimed at. Following discussions with your trainer make sure that the audience is aware of what the training will contain and of course FOR WHAT levels. The last thing you want is a beginner being stuck in an intermediate level and vice versa. Make sure your trainer is aware of the levels and prepared for each accordingly.
As for cost – always be reminded to take into consideration your potential audience and their financial limits.
Step 5: The Workshop
It is a good idea for the organizers to be at the workshop area 30 minutes prior to the commencement hour. This allows for extra cleaning up if required, setting up and of course the all-important meet and greet.
Step 6: After the workshop
Following the completion of the seminar and the commemorative selfie be sure to ask your participants their opinions – likes and dislikes. This way they will feel they are an important part of the process and you’ll have received precious feedback for the next time.
Everyone likes to have proof of participation in workshops – by printing them out prior to the seminar you can have the trainer make a special dedication to each one of the participants.
Snacks and Consumables
By providing participants with a bottle of water and some treats their experience becomes well rounded. This also can avoid any undue health matters if such may be prone to occurring.
It’s nice to have someone taking pictures of people in action during the workshop. This kind of documentation is not only a good momento, it can also keeps the momentum going.
Are there any other workshop tips and tricks you swear by? Give these ones a try, and let us know what you find works well in your next workshop.